Claiming Mileage when working from home

We have been asked for clarification on what staff are able to claim in mileage expenses when undertaking visits from their homes below are a few examples.

In line with the agreed Travel Expenses Policy of RCT Council (NB – MAY VARY WITH OTHER EMPLOYERS Please contact us if you have any problems regarding other employers)

  1. No mileage is paid for you to travel from home to work/office and then back home, when no visits are required;
  2. However, if you are going to 1st visit from your home, then you claim shortest distance mileage;
  3. Similarly, if your last visit results in your going home rather than back to work, then again the shorter distance is claimed.

Overview of Shorter Distance

  • Normal journey from Home to Work is 10 miles;
  • The first journey from home to a call/ meeting is 8 miles, therefore 8 miles is claimed;
  • The last journey from a call/ meeting to home is 15 miles, therefore 10 miles is claimed ;
  • Any journeys from your work base and back to your work base will be based on the mileage calculate by the on-line Travel Expenses System.

NB any journeys undertaken between the first and last visits or from your base and back to base, will be based on the mileage undertaken, calculated by the on-line travel system.

PRACTICAL EXAMPLES OF TRAVEL EXPENSE CLAIMS

Example 1

  1. Employee’s normal travel from home to work is 15 miles;
  2. Employee leaves from Home for first visit and travels 8 miles, therefore the shorter distance of 8 miles is claimed;
  3. Employee returns from first visit to base which is 5 miles, these 5 miles are claimed;
  4. Employee leaves base and travels to further visit(s), whatever mileage is undertaken is claimed (in line with the electronic travel expenses system);
  5. Employee returns to base which is 4 miles from last visit, so 4 miles is claimed;
  6. Employee leaves base and travels home, no mileage is claimed.

Example 2

  1. Employee’s normal travel from home to work is 20 miles;
  2. Employee leaves from Home for first visit and travels 10 miles, therefore the shorter distance of 10 miles is claimed;
  3. Employee is out all day on visits (does not return to their base during the day), so whatever mileage is undertaken is claimed (in line with the electronic travel expenses system);
  4. Employee finishes last call and travels home which is 26 miles, therefore the shorter distance of 20 miles is claimed.

REMINDER:  any journeys undertaken between the first and last visits or from your base and back to base, will be based on the mileage undertaken, calculated by the on-line travel system.

 

 

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